Clearwell Processing & Analysis Module

The Clearwell Processing & Analysis Module provides the ability to rapidly and accurately filter, process, search, and analyse data in multiple formats and languages. Using Clearwell, corporations, government agencies, and law firms perform early case assessments and rapidly cull down data, thereby reducing overall e-disclosure costs. As an integrated part of the Clearwell E-Disclosure Platform, the Processing & Analysis Module supports the iterative workflows required during real-world e-disclosure, delivering deep insight into case facts and enabling a new level of transparency and defensibility throughout the e-disclosure process. Key features of the Processing & Analysis Module include:

Processing

Advanced Pre-Processing Filters

Enable users to interactively filter data by custodian, date, strong file type, and file size prior to processing. Clearwell also provides one-click filtering of custom file and “NIST list” items, significantly reducing downstream processing and review costs.

Pre-Processing Analytics

Visually summarise overall document set characteristics and presents detailed analysis by custodian, timeline, and file type. This rapidly confirms that all case data has been collected and allows for accurate estimation of e-disclosure budgets and timelines.

Rapid Processing

Utilises a high-performance architecture to process and intelligently deduplicate documents at rates of up to 1 TB per day.

Robust File Support

Processes and analyses over 400 different file types from data stores and network file shares including Microsoft Office® and PDF documents, various email formats such as PST, NSF, MBOX, OST, and EMLX, attachments, and Guidance Software® LEF and EO1 files. Translates text in image files to searchable content with integrated OCR and identifies over 40 types of hidden content.

Multi-Language Support

Provides full Unicode compliance and supports English and Western European, Eastern European, Cyrillic, and Asian languages. Clearwell also enables automatic language identification of documents and provides exact document counts by language type across the entire data set.

Analysis

Discussion Threads

Utilise patented algorithms to dynamically link together all related messages into chronological threads that capture entire discussions, including all replies, carbon copies, blind carbon copies, and forwards. This enables users to quickly identify all participants and determine who knew what and when.

Find Similar

Allows reviewers to easily identify and view emails, attachments, and loose files with similar content to the document under review.

Reviewing similar documents together accelerates the review process and ensures greater tag consistency.

Topic Classification

Utilises patent-pending linguistic algorithms to automatically organise documents into specific topics, enabling users to quickly analyse all documents related to a particular subject.

People Analytics

Analyse individual and group-to-group communications within a company or to customers, suppliers, and partners. Users can easily access a list of top custodians for a search or monitor communications between divisions.

Term Analytics

Leverage natural language algorithms to analyse noun phrases, which help users uncover secret project names and code words that may be relevant to a case or investigation.

Search

Transparent Search

Delivers a set of search features that enables a more collaborative and defensible e-disclosure search process.

A. Search Preview

Provides visibility into matching keyword variations prior to running a search. Users can selectively include relevant variations or exclude false positive variations from their search query, thereby adding relevant documents and removing irrelevant documents from search results.

B. Search Filters

Enable real-time search result filtering for individual queries or variations and allow users to sample the filtered documents to evaluate the effectiveness of their search as recommended by The Sedona Conference®.

C. Search Report

Creates a comprehensive report that documents all search criteria and provides detailed analytics of the results for both the overall search and the individual queries within the search. The report tracks search terms that were included and excluded during search preview, providing a defensible audit trail of search refinement decisions.

Multi-Keyword Search

Delivers the ability to run up to 100 queries simultaneously, dramatically decreasing the time needed to evaluate the effectiveness of keyword searches.

Advanced Search

Provides the ability to construct advanced searches based on numerous metadata and derived fields. It supports both stemmed and unstemmed (literal) searches and provides power-user capabilities including Boolean, wildcard, fuzzy, and nested proximity searches.

Auto-Filters

Automatically group search results by metadata fields such as tag, sender domain, document type, custodian, and language type and display exact hit counts across the entire search result set for every filter.

First-Pass Review & Export

Optimised Review Interface

Delivers an HTML review interface that maximises screen real estate and minimises mouse clicks to increase review throughput. Dual monitor support, breadcrumb navigation, and thumbnail view allow reviewers to quickly navigate through document sets.

Decision-Tree Tagging

Creates the ability to tag individual or sets of documents using a multi-layer tree structure. This directs reviewers into key decision points, preventing errors and minimising the number of clicks needed to accurately tag a document.

Load File Configurator

Provides customisable load file creation during export. Expanded options allow for multiple metadata formats CSV, DAT, EDRM XML, as well as Concordance Relativity®, and Summation® load files.